In part three of our series about wedding suppliers and styled shoots, we are taking Safety and Risk. EXACTLY what you lovely wedding creatives want to chat about in a styled shoot collaboration…… NOT.
Let’s just quickly recap what we have learned so far- the first blog dealt with clarifying who is doing what and how the collaboration is going to work, assigning roles and reminding of responsibilities and the aims of the shoot. The second blog talked you through the delights of intellectual property and social media tagging.
This third part leads us to the one topic that wedding suppliers, and indeed most small businesses, groan inwardly most loudly when mentioned…. Safety and Risk – or put another way, insurance and health and safety. They are so important and usually the very last thing that small businesses think about (until it’s too late? …. editor) when getting all excited about the gorgeousness of a styled shoot.
Risk and Insurance is relatively straight forward but none the less essential to make sure you have ticked it off the styled shoot preparations list. At least, you should have public liability cover for your business (if not, see these blogs…) That cover will be based on the activities you undertake as part of your business, usually with prospective couples paying for your services. Check with your broker or your insurer that the activities of a styled shoot are covered by your current insurance policies. Making a flower arch to be displayed at a reception isn’t a million miles away from making a flower arch for a styled shoot, but its for a different reason and in a different context. Make sure you are insured yourself for the work you do in any styled shoot project.
Secondly, make sure the others in the project are insured – if you trip over someone else’s camera bag and break your leg – does the photographer have cover for your injuries? And thirdly – does the location that you are using for the styled shoot have or need insurance cover for its users and or occupiers – if you fall down some tricky steps or off a ladder whilst assembling the shoot at a venue– are they insured for any losses you may incur?
Finally, on the topic of falling off ladders – I really recommend a simple Risk Assessment of the shoot. For example:
- Are you going to be working at height? Or need to install anything at height?
- Are you lugging very heavy items from your car to the shoot site?
- Are you going to be using vehicles? Are you on a highway?
- Are you going to need lighting and other electrical stuff and is it PAT tested?
- Using candles or naked flames? What are your fire risks?
It does NOT need to be ‘war and peace’. A simple proforma of the likely hazards and risks will do and there are plenty of proformas on line to use…I personally recommend a chat with Harrier UK who are very wedding and events savvy, and the sort of H and S experts that talk plain English and aren’t ‘jobsworth’ about this very important stuff – they are user friendly and really good: so well worth a view….
BUT, I hear you cry, Legal Fairy Godmother – where do I start with this stuff??
A solution beckons. We at SGOL have created a template for styled shoots. It’s not a contract. It’s not even Heads of Terms – it’s a ‘Rules of the Game’ template to use as an aid memoire to guide you through the questions you need to ask and the agreements you need to come to prior to a styled shoot to help reduce the risk for everyone involved..
For the rest of February this is available as an exclusive offer to YLFG Facebook group members at (50% off ) a discounted price of £24.99 by emailing us at firstname.lastname@example.org and requesting your copy of the template. It can be used multiple times by the same buyer but is subject to its own T and Cs which are sent on request.
If that sounds like something you could use – get in touch.